Payment, Adjustment, and Billing Codes
Payment/Adjustment Codes
Payment/Adjustment Codes can be applied to insurance or patient payments, which can later be tracked within the various Patient Accounts reports. A user with Group Administrator access can create and modify Payment/Adjustment Codes in the Accounts tab in Group Level Settings and Directories.
To create a new Payment/Adjustment Code, start by clicking the +NEW button (1), type in a Code and Description (2), then click to Save (3). The custom code will be added to the list of Payment/Adjustment codes.
When posting a payment to the patient’s account, the code will be available for use in the Pmt/Adj Code dropdown.
Billing Codes
Billing Codes can be applied to an entire encounter/note within Patient Accounts, which can later be tracked within the various Patient Accounts reports. A user with Group Administrator access can create and modify Billing Codes in the Accounts tab in Group Level Settings and Directories.
To create a new Billing Code, start by clicking the +NEW button (1), type in a Code and Description (2), then click to Save (3). The custom code will be added to the list of available Billing Codes.
The code is now available to use within the Billing Code dropdown inside the Edit Service window in Patient Accounts.
Related Articles
Batch Manual Payment Posting
Overview ICANotes+ provides the flexibility to enter payments and adjustments manually in cases where electronic files are not received. Through this feature, users can accurately record payments and adjustments using the ERA report, ensuring that ...Process a Credit Card Payment from the Account Ledger
Overview This article explains how to process a credit card payment directly from a client’s Account Ledger. This feature allows your practice to securely collect copays, fees, or outstanding balances using a credit card. Prerequisites You must be ...Add-on Codes
This article outlines how to include add-on codes to your service codes in a progress note. For more information on setting up service codes for your practice, please refer to the following articles from our Knowledge Base: E&M Coding Setup Service ...Use Revenue Codes as EBP Codes in Service Loop
Recently added requirements for Louisiana Medicaid payers require EBP (Evidence-Based Practice) codes to be added to both printed and electronic claims. This Knowledge Base article will guide you through the process of setting up your claims to ...Auto Generate Units and/or Place of Service Codes Based on Clinician Billing Rates Service Combos
Sections Auto Generate Units and/or Place of Service Codes Based on Clinician Billing Rates Service Combos How To Use In settings and Directories under the Specific to Individual tab, there is a tab located under Billing Rates & Payer Rules. This tab ...