Timely Filing Report

Timely Filing Report

Overview

The Timely Filing Report helps billers track claims approaching their filing deadlines or those already overdue. By proactively managing these claims, users can minimize the risk of denials due to late submissions, ensuring a higher success rate for claim acceptance and reimbursement. The report allows billers to track claims approaching their filing deadlines. The report displays the number of days remaining before a claim reaches its timely filing limit. If the deadline has passed, the claim will appear as overdue in the report. Once a claim is submitted and payment is posted in the system, it will no longer appear in the report.

This report helps billers proactively manage timely filing requirements and prevent claim denials due to missed deadlines.

You can export the report in CSV, PDF, or Excel format.

Step 1: Accessing the Timely Filing Report

To access the Timely Filing Report:

  1. Select More from the left sidebar.
  2. Select Reports.
  3. In the Report dropdown, select Timely Filing Report.


Step 2: Using Report Filters 

By default, the report includes Start Date and End Date filters. The report filters results based on the encounter date. 

Additional filters are available to refine results:
  1. Payer: Select a payer to generate the report for a specific payer. Leave blank to include all payers.
  2. Clinician: Select a clinician to generate the report for a specific clinician. Leave blank to include all clinicians.
  3. Location: Select a location to generate the report for a specific location. Leave blank to include all locations.
  4. Days to File: Use this filter to generate the report for overdue claims or claims nearing the submission deadline.
    1. To view only overdue claims, select Overdue.
    2. To view claims approaching the filing limit, select Within Limit.




Step 3: Running the Report 

After selecting the desired filter options, click the Run Report button. The report is then generated and displayed as shown in the screenshot below. A description of each column in the report is provided beneath the screenshot.

The report is structured as follows:
    • Overdue claims (claims that have exceeded the filing limit) appear first.
    • Claims nearing their filing limit (requiring immediate attention) appear next.
    • Claims with ample time before their deadline appear last.



When you run or export the report, it includes the following columns:
    1. Client: Displays the client's name.
    2. DOB: Displays the client's date of birth.
    3. Client ID: Displays the client's chart ID.
    4. Service Location: Displays the client’s designated location.
    5. Clinician: Displays the clinician assigned to the note.
    6. Encounter: Displays the date on the note.
    7. Service Code: Displays all service codes recorded in the note.
    8. Unit: Displays the number of units recorded for the service code.
    9. ICANotes Claim: Displays the ICANotes+ claim number.
    10. Charge Amount: Displays the charged amount for the service code.
    11. Payer: Displays the name of the payer for which the claim filing limit is either approaching or has expired.
    12. Ranking: Displays the payer ranking (Primary or Secondary).
    13. Days to File: Displays Overdue if the filing limit has passed; otherwise, shows the number of days remaining to submit the claim.

    See Also

    ​Working with Reports - Learn how to navigate reports, assign roles and permissions, and use common reporting functions.
    ​Grant User Access to Reports - Understand the impact of restricted access and how to grant users permission to view reports.

    FAQs 

    You can find the Frequently Asked Questions (FAQs) on our Knowledge Base page.


    Click here for quick access to the FAQs.

    Need Help?

    For further assistance, contact:
    πŸ“ž Phone: 443-203-5857
    πŸ“± Text: 866-301-0085
    πŸ“§ Email: ticket@icanotes.com
    πŸ’¬ Chat: https://app.icanotes.com



    Proprietary Notice Information: This article is provided for informational purposes only, and the information herein is subject to change without notice. While every effort has been made to ensure that the information contained within this article is accurate, ICANotes cannot and does not accept any type of liability for errors in, or omissions arising from the use of this information.

      • Related Articles

      • Aging by Service Date Report

        Overview The Aging by Service Date Report is designed to help billers manage outstanding balances more effectively. This report allows billers to view charges with outstanding balances and track how long they have been outstanding, based on the ...

      • Cancelled by Report

        This knowledge base article will show you how to use the Cancelled by Report in the New Calendar. 1. In the New Calendar, click the button. 2. When the Reports window opens, click the Cancelled by Report link. 3. Choose the date range and then click ...

      • Billing/Productivity Report Export Process

        Billing/Productivity Report Export Process Join Tyler as he demonstrates the new Billing/Productivity Report export process.

      • Clinical/Demographic Search Report and Export

        Clinical/Demographic Search Report and Export The Clinical/Demographic Search Report gives ICANotes users the ability to create and export a robust variety of demographic information about their patients. This article will guide you through the steps ...

      • Risk Assessment Report Export

        The Risk Assessment Report (which is located in Billing/Productivity Report Search Form as shown below) will now export to the Upload Site like all other exported documents from ICANotes. Example of Risk Assessment Report: When the report has ...