Sneak Peek: Deposit Summary Report

Sneak Peek: Deposit Summary Report

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Overview

The Deposit Summary Report provides a summary of all payments collected within a selected date range. The report categorizes payments by payment method and separates them into Client Payments and Insurance Payments.

This report is commonly used by billing teams to reconcile collected payments and balance accounts receivable. All payments received within the selected date range are shown in the report, such as unapplied payments, prepayments, and collected copays.

Results are grouped alphabetically by:

  1. Location
  2. Clinician
  3. Client

The report also displays totals for each payment method, helping practices verify collected funds.

Users must have the appropriate permission to access the Deposit Summary Report.

This report can be exported in CSV, PDF, or Excel format, similar to other reports.

Step 1: Accessing the Deposit Summary Report

To access the Deposit Summary Report:

  1. Select More from the left sidebar.
  2. Select Reports.
  3. In the Report dropdown, select Deposit Summary Report.


Step 2: Using Report Filters 

By default, the report includes Payment Start Date and Payment End Date filters. 

You can use the following additional filters to narrow the results:
  1. Posted Start Date / Posted End Date: Filters payments based on when the payment was posted in the system.
  2. Clinician: Displays payments associated with a specific clinician.
  3. Transaction Type: Filters results by Client Payment or Insurance Payment.
  4. Source: Filters payments by the payment method used, such as Cash, Check, Credit Card, EFT, Money Order, or Other.
  5. Client: Displays payments associated with a specific client.
  6. Location: Filters payments by practice location.
  7. Insurance: Displays payments associated with a specific insurance payer.



Step 3: Running the Report 

After selecting the desired filter options, click the Run Report button. The Deposit Summary Report displays payments grouped by location, clinician, and client, allowing you to review collected payments within the selected date range.

The report contains two sections:

  1. Client Payments
  2. Insurance Payments

Both sections categorize payments by the following payment methods:

  1. Check: Displays client payments received by check.
  2. Money Order: Displays client payments received through money orders.
  3. Cash: Displays client payments collected in cash.
  4. Credit Card: Displays payments made using a credit card.
  5. EFT: Displays payments received through Electronic Funds Transfer.
  6. Other: Displays payments recorded using other payment methods.

Totals

Each row includes a Totals column, which displays the combined payment amount for that location, clinician, or client.

At the bottom of the report, Grand Totals display the total amount collected for each payment method across the entire report.

If the report contains multiple pages, the Grand Totals appear on the final page.



See Also


Working with Reports - Learn how to navigate reports, assign roles and permissions, and use common reporting functions.

Grant User Access to Reports - Understand the impact of restricted access and how to grant users permission to view reports.

FAQs 

You can find the Frequently Asked Questions (FAQs) on our Knowledge Base page.


Click here for quick access to the FAQs.

Need Help?

For further assistance, contact:
📞 Phone: 443-203-5857
📱 Text: 866-301-0085
📧 Email: ticket@icanotes.com
💬 Chat: https://app.icanotes.com



Proprietary Notice Information: This article is provided for informational purposes only, and the information herein is subject to change without notice. While every effort has been made to ensure that the information contained within this article is accurate, ICANotes cannot and does not accept any type of liability for errors in, or omissions arising from the use of this information.







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