Payments Summary Report

Overview

The Payments Summary Report provides a consolidated view of all payments recorded within a selected date range. It organizes payment data by payment method and groups results by location, clinician, and client for easy review.

This report helps billing teams reconcile payments, monitor adjustments, and validate collected amounts across the practice.

Users must have the appropriate permission to access the Payments Summary Report.

This report can be exported in CSV, PDF, or Excel format, similar to other reports.

See Also

Working with Reports — Learn how to access reports, manage permissions, and use common features such as search, export, and zoom.

Step 1: Accessing the Payments Summary Report

To access the Payments Summary Report:

1. Select More from the left sidebar.
2. Select Reports.
3. In the Report dropdown, select Payments Summary Report.

Step 2: Using Report Filters 

By default, the report includes Payment Start Date and Payment End Date filters. 

You can use the following additional filters to narrow the results:

1. Posted Start Date / Posted End Date: Filters payments based on when the payment was posted in the system.
2. Clinician: Displays payments associated with a specific clinician.
3. Transaction Type: Filters results by Client Payment or Insurance Payment.
4. Source: Filters payments by the payment method used, such as Cash, Check, Credit Card, EFT, Money Order, or Other.
5. Client: Displays payments associated with a specific client.
6. Location: Filters payments by practice location.
7. Insurance: Displays payments associated with a specific insurance payer.

Step 3: Running the Report 

After selecting the desired filter options, click the Run Report button. The report displays payment details in a hierarchical format:

Grouping Structure

Results are grouped alphabetically by:

• Location

• Clinician

• Client

Data Breakdown

Each level expands to show:

• Date: The date the payment was recorded.

• Service Details: Includes encounter date, service code, description, and payment method.

Columns 

• Total Paid: The amount collected for the service.

• Total Adjusted: Any adjustments applied to the payment.

• Total: The combined value of paid and adjusted amounts.

FAQs 

You can find the Frequently Asked Questions (FAQs) on our Knowledge Base page.

Click here for quick access to the FAQs.

Need Help?

For further assistance, contact:
📞 Phone: 443-203-5857
📱 Text: 866-301-0085
📧 Email: ticket@icanotes.com
💬 Chat: https://app.icanotes.com

Proprietary Notice Information: This article is provided for informational purposes only, and the information herein is subject to change without notice. While every effort has been made to ensure that the information contained within this article is accurate, ICANotes cannot and does not accept any type of liability for errors in, or omissions arising from the use of this information.

• Related Articles

• Deposit Summary Report

  Overview The Deposit Summary Report provides a summary of all payments collected within a selected date range. The report categorizes payments by payment method and separates them into Client Payments and Insurance Payments. This report is commonly ...

• Unapplied Payments Report

  Overview The Unapplied Payments Report provides a detailed view of client payments that have been entered but not fully applied. It helps track remaining unapplied amounts, ensuring that all payments are properly allocated. The report includes client ...

• Payments/Adjustments Report

  Overview The Payments/Adjustments Report provides a detailed view of financial activity related to client billing. This report helps billing teams and administrators track payments received, adjustments applied, and outstanding balances across ...

• Viewing Client Payments & Adjustments

  Navigate to the client's chart and click the Account button from the top bar. Scroll down and expand the Account Payments/Adjustments section to see how patients/adjustments have been distributed. By default you will see all payments/adjustment ...

• Billing Report

  Overview The Billing Report allows billers to view comprehensive billing information for clients. The report includes details such as the client’s primary and secondary insurance information, service codes and descriptions for services rendered, ...